Cost-per-hire calculator for staffing and recruiting agencies
Most recruitment ROI tools are standalone pages built by HR software vendors to collect leads for themselves. If you run a staffing or recruiting agency, the more useful version is one that lives on your site: a prospective client types in their own hiring costs, sees what each hire is really costing them in time and money, and the number — not a generic blog post — becomes the reason they book a call with you.
1. The formula clients already trust
Don't invent a formula — use the ANSI/SHRM standard one hiring managers already recognise:
cost_per_hire = (internal_recruiting_cost + external_recruiting_cost) / hires
Ask a visitor to do that division themselves first, outside the calculator, so the field they type into is the single number it produces: their current cost per hire. The calculator's job is what comes next — comparing that number to what working with you typically costs.
2. Ask for the one number a hiring manager already has
Current cost per hire is a number most hiring managers can recall or look up in a minute — nothing that needs their finance team or a report pulled specially for this. Pair it with your own average cost per hire for a client on your current fee structure, so the comparison is theirs versus yours, not theirs versus a guess.
3. Show the gap, not just their number
A cost-per-hire number alone doesn't sell anything — a client just sees their own cost. The cost savings calculator template already compares a "current cost" to "our price"; set "current cost" to their cost per hire and "our price" to your typical client cost per hire with you, and the saving per hire appears automatically.
4. The lead is the conversation their own number starts
Once the saving per hire is on screen, ask for a name and email with: "Want this worked out for your actual hiring volume?" A client who just watched their own saving appear is a much warmer lead than one who filled in a blank "contact us" form.
5. Start from the template
Open the cost savings calculator template, relabel the two fields to "current cost per hire" and "cost per hire with us", set your own default, publish, and paste the one-line embed snippet into your site.